Who is required to submit F-Gas reports?

Entities that during the year imported, exported, used or recovered fluorinated greenhouse gases (F-Gases) or ozone-depleting substances (ODS). This includes installation companies, refrigeration firms, recyclers and facility managers.

What is the reporting deadline?

The annual report for the previous year must be submitted by 28 February each year. Reports are submitted electronically through the National Greenhouse Gas Emissions Database system.

What data is needed to prepare the report?

We need data on purchases (invoices), consumption, recovery and disposal of F-Gases and ODS for the given year – from equipment log books, service records and stock documentation. We help gather and verify all required information.

What penalties apply for missing the report?

Under the F-Gas and ODS Act, failure to submit or late submission carries an administrative fine of up to PLN 10,000. Inspections are conducted by the Environmental Protection Inspectorate (WIOŚ) and UDT.

F-Gas & ODS Reporting

Comprehensive record-keeping and reporting for fluorinated greenhouse gases.

Under Article 39 of the Polish Act of 15 May 2015, entities importing, exporting, using or recovering F-Gases and ODS must maintain records and submit annual reports by 28 February each year. We help businesses meet these obligations – from refrigerant balance to electronic submission to the National Database.

+48 12 637 09 33

Annual F-Gas and ODS report preparation for the National Database (deadline: 28 February)

Registration and updates in the Central Operator Register (CRO)

CO₂ equivalent calculation and HFC quota monitoring

Individual approach: servicing installation companies, refrigeration firms, recyclers and property managers

Support during UDT and environmental inspectorate (WIOŚ) audits

How we work

Step by step

Data collection

We gather data on purchases, consumption, recovery and disposal of F-Gases and ODS from equipment log books, invoices and service records.

Balance & calculations

We create a refrigerant balance, calculate CO₂ equivalents and verify whether thresholds requiring additional reporting obligations have been exceeded.

Report submission

We prepare and submit the electronic report to the National Database and Central Operator Register. We provide a submission confirmation.

Who is this for?

Our clients

Refrigeration / HVAC installation and service companies

Refrigeration and air-conditioning companies

Recycling and refrigerant recovery firms

Property and facility managers

Refrigeration equipment manufacturers and importers

Environmental compliance specialists

F-Gas refrigerant record-keeping – installation components

Art. 39 of the Polish Act of 15 May 2015 on ozone-depleting substances and certain fluorinated greenhouse gases: annual report to the National Database must be submitted by 28 February.

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